Work opportunity tax credit for qualified tax-exempt organizations hiring qualified veterans. Form SS-4. For more information, see Pub. Youre required to begin withholding Additional Medicare Tax in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period until the end of the calendar year. You can avoid paying penalties and interest if you do all of the following. Certain private employers with fewer than 500 employees that provide paid sick leave under the EPSLA and/or provide paid family leave under the Expanded FMLA are eligible to claim the credit for qualified sick and family leave wages for leave taken after March 31, 2020, and before April 1, 2021. If you or your designee wants to terminate the authorization, write to the IRS office for your location using the Without a payment address under Where Should You File, earlier. If youre a governmental employer, wages you pay aren't automatically exempt from social security and Medicare taxes. Instructions for Form 941-SS, Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands . You can get forms and publications faster online. 15 (sp) that is a Spanish-language version of Pub. Generally, we won't ask about unfiled returns if at least one taxable return is filed each year. However, a reporting agent must complete this section if the reporting agent offered legal advice, for example, advising the client on determining whether its workers are employees or independent contractors for federal tax purposes. Enter the result on line 6. You don't have to pay if line 14 is under $1. Note: You must also complete the entity information above Part 1 on Form 941. 7. 5e. 941-V Enter negative amounts using a minus sign (if possible). Enter the qualified health plan expenses allocable to qualified sick leave wages paid this quarter of 2023 for leave taken after March 31, 2020, and before April 1, 2021. Line 1 - Enter the total number of employees who received wages, tips, or other compensation (like bonuses or commission) in the quarterly pay period. hb```b`` @16N-N@I? ,3v!~n *Y-M~)hm[3~8b"X#)"dp$wdH_`x-}C ;x)O&2.5y_v`s G8webH'K Stop paying social security tax on and entering an employee's wages on line 5a(i) when the employee's taxable wages, including wages reported on line 5a, qualified sick leave wages reported on line 5a(i), qualified family leave wages reported on line 5a(ii), and tips, reach $160,200 for the year. * . 3659 0 obj 15-A, Employer's Supplemental Tax Guide, for more information about sick pay reporting. Dont round entries to whole dollars. After you contact the IRS, the IRS will send you a written notice that your filing requirement has been changed to Forms 941. For purposes of the credit for qualified sick and family leave wages, qualified family leave wages are wages for social security and Medicare tax purposes, determined without regard to the exclusions from the definition of employment under sections 3121(b)(1)(22), that an employer pays that otherwise meet the requirements of the Expanded FMLA, as enacted under the FFCRA and amended by the COVID-related Tax Relief Act of 2020. See section 12 of Pub. Give us any information that is missing from your return. 1635 and section 1 of Pub. 5d. Multiply line 2a(ii) by 1.45% (0.0145). For the IRS mailing address to use if youre using a PDS, go to IRS.gov/PDSstreetAddresses. Advance payment of COVID-19 credits ended. For religious exemptions, see section 4 of Pub. The designee may choose any five numbers as their PIN. 4. If you don't receive this notice, you must file Forms 941 for calendar year 2023. Required to be made under the terms of a collective bargaining agreement in effect for the quarter. If you receive a notice about a penalty after you file this return, reply to the notice with an explanation and we will determine if you meet reasonable-cause criteria. To become and remain certified under the certification program, certified professional employer organizations (CPEOs) must meet various requirements described in sections 3511 and 7705 and related published guidance. For more information, see section 10 of Pub. Qualified sick leave wages for leave taken after March 31, 2021, and before October 1, 2021 (Form 941, Part 3, Qualified sick leave wages included on Form 941, Part 3, line 23, that were not included as wages reported on Form 941, Part 1, lines 5a and 5c, because the qualified sick leave wages were excluded from the definition of employment under sections 3121(b)(1)(22), Qualified sick leave wages included on Form 941, Part 3, line 23, that were not included as wages reported on Form 941, Part 1, line 5a, because the qualified sick leave wages were limited by the social security wage base. 15 and the Instructions for Schedule D (Form 941). The amount from Form 8974, line 12, or, if applicable, line 17, is reported on line 11a. 12/13/2022 Inst 982: Instructions for Form 982, Reduction of Tax Attributes Due to Discharge of Indebtedness (and Section 1082 Basis Adjustment) 1221 12/27/2021 . When two businesses merge, the continuing firm must file a return for the quarter in which the change took place and the other firm should file a final return. Instructions for Form 941 - Introductory Material Future Developments For the latest information about developments related to Form 941 and its instructions, such as legislation enacted after they were published, go to IRS.gov/Form941. Part 1: Answer these questions for this quarter. For more information about this credit, go to IRS.gov/Form5884D. The COVID-19 related credit for qualified sick and family leave wages is limited to leave taken after March 31, 2020, and before October 1, 2021. 2005-39, 2005-28 I.R.B. See the instructions for line 8 for an adjustment that you may need to make on Form 941 for sick pay. Use the March 2023 revision of Form 941 to report taxes for the first quarter of 2023; don't use an earlier revision to report taxes for 2023. 2013-39, 2013-52 I.R.B. See section 6 of Pub. Proc. See section 11 of Pub. Please check with your financial institution regarding availability, deadlines, and costs. Revision Date. See the instructions for, Enter the qualified taxable (subject to social security tax) family leave wages you paid this quarter of 2023 to your employees for leave taken after March 31, 2020, and before April 1, 2021. Also include here any excise taxes you were required to withhold on golden parachute payments (section 4999). However, qualified health plan expenses dont include amounts that the employee paid for with after-tax contributions. The IRS won't send notices to your designee. Use the Cross or Check marks in the top toolbar to select your answers in the list boxes. For more information about these procedures, see Rev. Enter the qualified health plan expenses allocable to qualified sick leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. Finalized versions of the 2022 Form 941, its instructions, and schedules were issued Feb. 28 by the Internal Revenue Service. Proc. Federal tax deposits must be made by electronic funds transfer (EFT). Report these types of withholding on Form 945, Annual Return of Withheld Federal Income Tax. Enter the total on line 11g. For details about the difference between tips and service charges, see Rev. The credit for qualified sick and family leave wages consists of the qualified sick leave wages, the qualified family leave wages, the qualified health plan expenses allocable to those wages, and the employer share of Medicare tax allocable to those wages. For purposes of the credit for qualified sick and family leave wages, qualified sick leave and family leave wages are wages for social security and Medicare tax purposes, determined without regard to the exclusions from the definition of employment under sections 3121(b)(1)(22), that an employer pays that otherwise meet the requirements of the Emergency Paid Sick Leave Act (EPSLA) or the Emergency Family and Medical Leave Expansion Act (Expanded FMLA), as enacted under the FFCRA and amended for purposes of the ARP. The pension contribution rate is the contribution rate that the employer is obligated to pay under the terms of a collective bargaining agreement to a defined benefit plan, as the rate is applied to contribution base units, as defined by section 4001(a)(11) of the Employee Retirement Income Security Act of 1974 (ERISA). There is no employer share of Additional Medicare Tax. If changes in law require additional changes to Form 941, the form and/or these instructions may be revised. 82, available at IRS.gov/irb/2005-28_IRB#RP-2005-39. Type or print within the boxes. You may be required to file Forms W-2 electronically. Qualified sick leave wages and qualified family leave wages paid in 2023 for leave taken after March 31, 2020, and before April 1, 2021, aren't subject to the employer share of social security tax; therefore, the tax rate on these wages is 6.2%. Instructions for Form 941-SS, Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands . You may be eligible to apply for an installment agreement online if you can't pay the full amount of tax you owe when you file your return. Form 941-X is filed separately from Form 941. Required Notice to Employees About the Earned Income Credit (EIC), Determine if Youre a Monthly or Semiweekly Schedule Depositor for the Quarter, Part 1:Answer These Questions for This Quarter, 1. For example, you may file Form 941 by May 10 if you made timely deposits in full payment of your taxes for the 1st quarter. No adjustment is reported on line 8 for sick pay that is paid through a third party as an employers agent. A draft version of the 2022 Form 941, Employer's Quarterly Federal Tax Return, was released Jan. 26 by the Internal Revenue Service. The amount of qualified health plan expenses generally includes both the portion of the cost paid by the employer and the portion of the cost paid by the employee with pre-tax salary reduction contributions. IL-941 Instructions (R-12/22) Page 2 of 10 Form IL-941 Information and Instructions. The EPSLA, as amended for purposes of the ARP, provides different limitations for different circumstances under which qualified sick leave wages are paid. For purposes of qualified sick and family leave wages, collectively bargained apprenticeship program contributions are contributions for a calendar quarter that are: Paid or incurred by an employer on behalf of its employees to a registered apprenticeship program, which is an apprenticeship registered under the National Apprenticeship Act of August 16, 1937, and meets the standards of Federal Regulations under subpart A of Part 29 and Part 30 of title 29; Made based on an apprenticeship program contribution rate; and. 51, 80, and 179 discontinued after 2023. Adjusting tax liability for nonrefundable credits claimed on lines 11a, 11b, and 11d. Make sure the quarter checked is the same as shown on any attached Schedule B (Form 941), Report of Tax Liability for Semiweekly Schedule Depositors, and, if applicable, Schedule R (Form 941). Number of Employees Who Received Wages, Tips, or Other Compensation, 3. A CPEO is generally treated for employment tax purposes as the employer of any individual who performs services for a customer of the CPEO and is covered by a contract described in section 7705(e)(2) between the CPEO and the customer (CPEO contract), but only for wages and other compensation paid to the individual by the CPEO. Start completing the fillable fields and carefully type in required information. To use the same-day wire payment method, you will need to make arrangements with your financial institution ahead of time. Unlike social security wages, there is no limit on the amount of wages subject to Medicare tax. If, however, you've . You can choose to ignore test (2) if the employee wasnt also in the top 20% of employees when ranked by pay for the preceding year. Regardless of any boxes you check or don't check on line 15, we may apply your overpayment to any past due tax account that is shown in our records under your EIN. For more information on paying your taxes using EFW, go to, You can pay the balance due shown on Form 941 by credit or debit card. If you can't pay the full amount of tax you owe, you can apply for an installment agreement online. If this question doesn't apply to you, leave the box blank. This credit is claimed on Form 5884-D (not on Form 941). Employees may use Form 4070 (available only in Pub. Portable Document Format (PDF) forms on IRS.gov have fillable fields with acceptable font specifications. Form 941 and its instructions, such as legislation enacted after they were published, go to IRS.gov/Form941. Read the separate instructions before you complete Form 941. If you use a paid preparer to complete Form 941, the paid preparer must complete and sign the paid preparer's section of the form. Toggle Navigation. Qualified small business payroll tax credit for increasing research activities (line 11a). 664, available at IRS.gov/irb/2020-17_IRB#NOT-2020-22; and Notice 2021-24, 2021-18 I.R.B. Form. However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified family leave wages on lines 5a(ii), 5c, and, if applicable, 5d. Quarterly Return of Maine Income Tax Withholding Instructions 2022 Maine Form 941ME Payroll processors who have authority to access, control, direct, transfer or disburse a client's funds must also provide evidence of a surety bond in an amount equal to the total of all local, state and federal tax payments and unemployment contributions remitted Also enter your name and EIN on the top of pages 2 and 3. File Form W-3 and Copy A of Forms W-2 with the SSA on time and accurately. Enter the total wages, including qualified sick leave wages and qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021; sick pay; and taxable fringe benefits subject to social security taxes you paid to your employees during the quarter. You must complete all three pages of Form 941 and sign on page 3. Never make an entry on both lines 14 and 15. During this period, employees may use other forms of paid leave, such as qualified sick leave, accrued sick leave, annual leave, or other paid time off. For more information, see the Instructions for Form 941-X, section 13 of Pub. PEOs handle various payroll administration and tax reporting responsibilities for their business clients and are typically paid a fee based on payroll costs. 2005-39, 2005-28 I.R.B. Enter the name, phone number, and five-digit personal identification number (PIN) of the specific person to speak withnot the name of the firm that prepared your tax return. Don't file Schedule B (Form 941) with your Form 941 if youre a monthly schedule depositor. PEOs handle various payroll administration and tax reporting responsibilities for their business clients and are typically paid a fee based on payroll costs. Please check with your financial institution regarding availability, deadlines, and costs. Form 941 may be signed by a duly authorized agent of the taxpayer if a valid power of attorney has been filed. 5a5e. For tax years beginning before January 1, 2023, a qualified small business may elect to claim up to $250,000 of its credit for increasing research activities as a payroll tax credit. Also attach a statement to your return showing the name of the person keeping the payroll records and the address where those records will be kept. See the instructions for line 11b and line 11d, later, for more information on these credits. 15. Use Form 941-X to correct errors on a Form 941 that you previously filed. In completing line 16 or Schedule B (Form 941), you take into account the entire quarter's nonrefundable portion of the credit for qualified sick and family leave wages paid this quarter of 2023 against the liability for the first payroll payment of the quarter, but not below zero. A fee may be charged to file electronically. <>/Filter/FlateDecode/ID[<7370BD8BA26CE415E13E8EDB1B3CF7A2>]/Index[3631 137]/Info 3630 0 R/Length 136/Prev 353039/Root 3632 0 R/Size 3768/Type/XRef/W[1 3 1]>>stream You don't have to make a deposit. To get more information about EFTPS or to enroll in EFTPS, go to EFTPS.gov or call 800-555-4477. The amount entered on line 12 cant be less than zero. For more information or to apply to become a CPEO, go to, CPEOs must generally file Form 941 and Schedule R (Form 941), Allocation Schedule for Aggregate Form 941 Filers, electronically. See Pub. Enter the result in the Total liability for quarter box. Who should file Form 941 2022? If a valid EIN isn't provided, the return won't be accepted. For more information on electronic payment options, go to IRS.gov/Payments. Letter 3263 or Letter 4520 includes an attachment that shows the employer share of Medicare tax. . An employer isn't liable for the employer share of the social security and Medicare taxes on unreported tips until notice and demand for the taxes is made to the employer by the IRS in a Section 3121(q) Notice and Demand. Form 941: Employer's Quarterly Federal Tax Return 2000 Form 941 . The IRS uses two different sets of deposit rules to determine when businesses must deposit their social security, Medicare, and withheld federal income taxes. You can pay the liability in full in 24 months. If you made timely deposits in full payment of your taxes for the quarter, you may file by the 10th day of the 2nd month that follows the end of the quarter. 15, Pub. Consistent with the entries on line 16 or Schedule B (Form 941), the payroll tax credit should be taken into account in making deposits of employment tax. If youre required to make deposits and instead pay the taxes with Form 941, you may be subject to a penalty. Title. 625, available at IRS.gov/irb/2009-45_IRB#RP-2009-51. Enter the amount of social security tax from Form 941, Part 1. If you received a Section 3121(q) Notice and Demand for tax due on unreported tips (Letter 3263 or Letter 4520) during the quarter, you report the amount for the employer share of social security tax and Medicare tax on Form 941, line 5f. For more information about the credit for qualified sick and family leave wages, go to IRS.gov/PLC. Qualified Sick Leave Wages for Leave Taken After March 31, 2021, and Before October 1, 2021, 24. Deposit the tax within the time period required under your deposit schedule to avoid any possible deposit penalty. Form 941-X is an adjusted return or claim for refund and is filed separately from Form 941. Enter the amount of Medicare tax from Form 941, Part 1. See Box 1Wages, tips, other compensation in the General Instructions for Forms W-2 and W-3 for details. The nonrefundable portion of the credit for qualified sick and family leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021, is limited to the employer share of Medicare tax on wages paid in the quarter that is remaining after that share is first reduced by any credit claimed against the employer share of Medicare tax on Form 8974, line 16, for the qualified small business payroll tax credit for increasing research activities. However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified sick and family leave wages on lines 5a, 5a(i), 5a(ii), 5c, and, if applicable, 5d. For more information on the credit for qualified sick and family leave wages, go to IRS.gov/PLC. Don't use your SSN or ITIN on forms that ask for an EIN. The draft Form 941, which has a March 2022 revision date, contained several changes when compared with the version in effect for the second through fourth quarters of 2021.
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